Being in charge of a nonprofit is like keeping twenty balls in the air. Donor management, project deadlines, volunteer scheduling, and funding proposals are ongoing pressures that can put teams in overdrive. What many often don’t realize is that those collaboration systems that are driving modern businesses can be invaluable in alleviating administrative stress.
Enter Lark. With its suite of cloud-based tools, nonprofit teams can streamline project collaboration, enhance donor communication, and keep volunteers coordinated. And if you’re looking for the best project management tools to match the unique needs of nonprofits, Lark deserves serious attention.
Centralizing donor and project records with Lark Base
For a nonprofit organization, donors and projects are like lifeblood. The problem arises when its records are spread out across multiple files and tools. Essential details and information can be lost. That is why so many organizations turn to Lark Base and its capabilities, which function as a customizable database, built for teams in real-world environments like yours.
The case you may meet:
- You’re overseeing a new water project, which includes three rural communities.
- You need to track the donor commitments, milestones in the project, and what’s happening on the ground.
- With Lark Base, you have created a dashboard where each donor entry also explains the current status of the related project, timelines, and communication.
Its flexibility is the crucial part for nonprofits:
- Kanban view for task stages (e.g., “Proposal Sent,” “Pledged,” “Funds Received”).
- Gantt charts for project schedule tracking.
- List view for detailed donor records.
- Filters/tags for categorizing donors (e.g., “Major Donors” vs. “Recurring Givers”).
Lark Base
Plus, the fact that Base allows you to @mention teammates directly in records means that you don’t waste time with giant email threads updating the right people. GDPR-compliant even will enable you to control data and donor privacy.
Automating donor updates with Approval
Now, let’s face it — sending routine donor updates eats up hours every month. That’s where Lark comes in.
With Lark Approval, nonprofits can set rules so tasks trigger automatically. For example:
- When a donor’s contribution is logged in Base, a thank-you message is automatically sent via email or Messenger.
- If a funding request exceeds $25,000, a custom approval workflow automatically escalates the request to the executive director for review.
- From there, the executive director can review the full proposal directly within the Lark Approval ticket and simply click “Approve” or “Reject” to take action, with all decisions automatically logged and communicated back to the requester.
This isn’t just time-saving; it’s about consistency. Donors receive timely, professional communication without staff scrambling behind the scenes. That’s the real power of an automated workflow.
Lark Approval
Writing and sharing funding proposals in Lark Docs
Nonprofits live on proposals — funding requests, grant applications, and program reports.
But here’s the reality: Writing these reports is often chaotic in that there are multiple drafts in various states of completion, and none are the same.
Lark Docs is here to eliminate all that chaos! Teams can co-edit proposals in Real-Time, commenting on each separate part of a proposal and tracking changes without worrying about any lost changes. With templates for Docs, every team has the same proposal types to ensure everything is professional and consistent.
But it gets better, because with Docs you can also embed:
Even better, Docs allow embedding multimedia:
- A short video message from the field.
- Charts showing budget allocations.
- PDFs of previous impact reports.
Lark Docs
So instead of sending static Word files back and forth, nonprofits can share one secure, dynamic document that tells the story far more effectively.
And because Docs live within Lark, approvals can be linked directly — without needing to switch between platforms. This way, Lark functions as a lightweight BPM solution for nonprofits without complex IT needs.
Keeping volunteers aligned with the Lark Calendar
Volunteers are the heart of many nonprofit operations, but managing schedules can be a headache. Whether it’s a food drive or community event, one missed shift can disrupt the whole day.
With Lark Calendar, teams can:
Being in charge of a nonprofit is like keeping twenty balls in the air. Juggling donor meetings, project check-ins, volunteer onboarding sessions, and grant committee calls can put teams in overdrive, making the simple act of finding a meeting time a major administrative headache.
This is where a unified collaboration system like Lark becomes invaluable. It directly alleviates the stress of coordination by streamlining the entire meeting lifecycle.
For nonprofit teams, scheduling a meeting doesn’t have to mean a long chain of emails. With Lark, you can:
- Find Time Instantly: See your entire team’s availability at a glance with integrated, shared calendars. No more back-and-forth asking “Are you free at 2 PM on Thursday?”
- Coordinate Across Groups: Easily find a time that works for a mix of staff, board members, and key volunteers, even if they’re not all in the same organization.
- Create and Share Agendas: Build the meeting agenda directly in the calendar invite or in an associated Lark Docs, ensuring everyone arrives prepared and the conversation stays focused.
- Automate Follow-ups: Immediately after the meeting, convert discussion points into actionable tasks assigned to owners with clear deadlines, turning conversation into immediate progress.
By centralizing scheduling and communication, Lark ensures your team spends less time organizing the work and more time actually doing it.
Lark Calendar
Creating a living knowledge hub with Lark Wiki
Every nonprofit carries a wealth of knowledge: volunteer training manuals, donor engagement strategies, compliance guidelines, and program impact stories. The problem is, this knowledge often lives in scattered folders, outdated PDFs, or staff members’ heads — making it hard to access when needed most.
Lark Wiki solves that by giving nonprofits a central, searchable space for organizational knowledge. Imagine a new volunteer joining — instead of waiting for a lengthy orientation, they can open the Wiki and instantly find the handbook, event procedures, and contact information in one place.
Unlike static documents, a Wiki stays alive. Staff can update grant-writing tips, add photos from the field, or refine operating procedures in real time. The result? Teams spend less time hunting for “the latest version” and more time focusing on their mission.
For nonprofits with frequent turnover or large volunteer bases, Wiki becomes a continuity tool — ensuring that knowledge stays within the organization and fuels long-term impact.
Lark Wiki
Final thoughts
Nonprofits typically work with fragile resources, so efficiency is not optional — it is survival. By adopting Lark, nonprofits not only gain a collaboration platform but also a system that will:
- Keep donor records accurate.
- Automate regular communication.
- Simplify proposal writing and approvals.
- Update volunteers and keep them engaged.
In other words, Lark helps nonprofits spend less time on paperwork and more time focusing on their purpose.
Lark is also compliant with GDPR and CCPA for donor data protection, giving nonprofit organizations and their supporters peace of mind.
See how a nonprofit project streamlined operations with Lark – Get started.
